Privacy Policy

Privacy Policy

Empower Your Mind, PLLC — Cynthia H. Rose, LMFT Effective Date: 1/1/2026

Empower Your Mind, PLLC (“we,” “our,” or “the practice”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website or communicate with us electronically.

By using this website, you agree to the terms of this Privacy Policy.

1. Information We Collect

We may collect the following types of information when you visit our website:

A. Information You Voluntarily Provide

• Name
• Email address
• Phone number
• Information submitted through contact forms
• Any details you choose to share in messages

Important: Contact forms and email are not guaranteed to be HIPAA‑secure unless explicitly stated. Please avoid sharing sensitive clinical information through non‑secure channels.

B. Automatically Collected Information

Our website may automatically collect:

• IP address
• Browser type
• Device type
• Pages visited
• Date and time of access
• Referring website

This information is used for analytics, security, and site performance.

C. Cookies & Tracking Technologies

We may use:

• Cookies
• Analytics tools (e.g., Google Analytics)
• Session tracking

These tools help us understand how visitors use the site and improve user experience. You may disable cookies in your browser settings.

2. How We Use Your Information

We may use collected information to:

• Respond to inquiries
• Schedule appointments
• Improve website functionality
• Monitor website performance
• Maintain security
• Comply with legal obligations

We do not sell or share your personal information with third‑party marketers.

3. HIPAA & Protected Health Information (PHI)

If you become a client of Empower Your Mind, PLLC, any information you provide during treatment is protected under the Health Insurance Portability and Accountability Act (HIPAA).

HIPAA applies ONLY to clinical services, not general website browsing.

PHI is handled according to our full HIPAA Notice of Privacy Practices, which is provided during intake and available upon request.

4. Telehealth Privacy

For clients receiving telehealth services:

• Sessions occur through HIPAA‑compliant platforms
• Your physical location must be verified at each session
• You must ensure privacy on your end (private room, secure internet, etc.)

Telehealth is not appropriate for emergencies. If you are in crisis, call 988, 911, or go to the nearest emergency room.

5. How We Share Information

We may share information only in the following circumstances:

A. With Your Authorization

We will not release PHI or personal information without your written consent, except as required by law.

B. As Required by Law

We may disclose information to comply with:

• Court orders
• Mandatory reporting laws
• Health oversight agencies
• Legal obligations

C. Service Providers

We may use third‑party vendors for:

• Website hosting
• Email services
• Analytics
• Scheduling platforms

These vendors may have access to limited information solely to perform their services.

6. Data Security

We use reasonable administrative, technical, and physical safeguards to protect your information. However, no online transmission is 100% secure, and we cannot guarantee absolute protection.

7. Third‑Party Links

Our website may contain links to external websites. We are not responsible for the privacy practices or content of third‑party sites.

8. Children’s Privacy

This website is not intended for children under 13. We do not knowingly collect information from children without parental consent.

9. Your Rights

Depending on your jurisdiction, you may have rights to:

• Access your information
• Request corrections
• Request deletion (where applicable)
• opt out of certain data collection
• Request a copy of your PHI (clients only)

To exercise these rights, contact us directly.

10. Changes to This Privacy Policy

We may update this Privacy Policy periodically. The “Effective Date” will reflect the most recent revision.

11. Contact Information

For questions about this Privacy Policy or your privacy rights, contact:

Empower Your Mind, PLLC 

Cynthia H. Rose, LMFT 

cynthiahmorris@gmail.com

970-509-9441